How to Choose an Exhibition Stand Provider in Ireland: A Clear Guide

An exhibition stand with circular design, bright colours, and bicycles

Exhibitions are a great way to showcase a company’s products and services to potential customers. However, choosing the right exhibition stand provider can be a daunting task, especially for those who are new to the industry or those who haven’t worked with an exhibition specialist in the past. With so many providers to choose from, it can be difficult to know where to start. In this article, we will provide some tips on how to choose an exhibition stand provider in Ireland that meets your needs.

When choosing an exhibition stand provider, it is important to consider your budget, the size of the stand you will need, the technical requirements, and the type of exhibition you will be attending. You should also take into account the provider’s experience in the industry, their reputation, and the quality of their work – not all providers will be able to fully meet your needs, so it’s important to speak to providers beforehand to get a sense of what they are able to provide. By doing your research and asking the right questions, you can find an exhibition stand provider that will help you stand out from the crowd and achieve your business objectives.

Understanding Exhibition Stand Requirements

When it comes to choosing an exhibition stand provider in Ireland, it is important to understand your requirements beforehand. This will help you select a provider who can meet your needs and deliver a stand that will help you achieve your objectives. After all, an exhibition is often the first time your company will be presented to potential clients – and first impressions are everything.

Assessing Space and Size

The first step in understanding your exhibition stand requirements is to assess the space and size available to you. This will help you to determine the type and size of stand that will fit within your allocated space and attract the right amount of attention. Your exhibition host should provide you with all relevant information ahead of time to allow you to plan your exhibition stand.

Consider the layout of the exhibition hall, the location of your stand, and the size of your products that might need to be displayed. Are electrical outlets available? Is there a height limit on stand? You may also want to consider the number of staff you will have on the stand and the equipment you will need to display your products or services effectively.


Coca Cola Exhibition Stand with crowd of people

Identifying Target Audience

The next step in understanding your exhibition stand requirements is to identify your target audience. This will help you to tailor your stand design and messaging to appeal to the right people. Often, exhibitors can neglect to really nail down who will be at the exhibition, and how to best target those individuals. We recommend starting with some questions that will help guide your approach with regards to targeting.


  1. Who are the attendees of this exhibition? Understanding the general profile of exhibition attendees helps you tailor your stand’s design and content. Consider their industry, professional level, interests, and what they seek to gain from attending the exhibition. Think of the companies in attendance, the positions, job functions, and what they want to get from the exhibition. 


  1. What are the specific needs, interests, and pain points of those attendees? Once you have a general idea of the attendees, narrow it down to your ideal audience. Are they decision-makers, influencers, or end-users? What challenges do they face that your product or service can solve? Understanding their specific needs and interests will help you design your stand to highlight the most relevant features of your offering and get the attention of attendees to your exhibition stand.


  1. How does my product or service align with the interests and needs of the audience? Evaluate how your offerings meet the needs of your target audience. Consider what unique benefits or solutions you provide that are relevant to this group. This will help you in planning your messaging, demonstrations, and interactions at the stand to effectively engage and attract your ideal audience.

Consider the demographics of your target audience, their interests, and their needs. This will help you to create a stand that resonates with them and encourages them to engage with your brand.

Setting Objectives

The final step in understanding your exhibition stand requirements is to set clear objectives for your attendance at the exhibition. This will help you to measure the success of your stand and ensure that it delivers a return on investment.

Consider what you want to achieve from the exhibition, such as generating leads, increasing brand awareness, or launching a new product or service. This will help you to create a stand that is designed to achieve these objectives alongside your chosen service provide.


Exhibition stand made from recycled shipping containers
The key to exhibition stands is creativity and understanding your target audience.

Researching Providers

When it comes to choosing an exhibition stand provider in Ireland, researching potential suppliers is crucial. Here are some key factors to consider during your research:

Local vs International Suppliers

One of the first decisions to make is whether to work with a local or international supplier. Local suppliers can offer more personalised service and may have a better understanding of the local market. For example, Vinehall Displays has over 30 years experience in providing industry-leading exhibition stands, and have worked on just about every type of project you can imagine in the exhibitions and events space. 

Portfolio Review

Reviewing a provider’s portfolio and past projects are a great way to assess their capabilities and style. Look for examples of stands that are similar to what you are looking for in terms of design, size and budget. This will give you a good idea of their level of expertise and the quality of their work.

Client Testimonials

Reading client testimonials can help you gauge a provider’s level of customer service and satisfaction. Look for testimonials that specifically mention the provider’s ability to meet deadlines, provide clear communication and deliver high-quality stands. This can be done via the likes of on-site testimonials or Google Reviews, which is a widely recongised, accessible, and trustworthy source of past customer feedback.


Evaluating Exhibition Stand Design and Customisation Options

When choosing an exhibition stand provider in Ireland, it is important to evaluate the design and customisation options offered by the provider. This will help ensure that the stand meets your specific needs and requirements. Here are some factors to consider:

Modular vs Custom Builds

Exhibition stand providers offer both modular and custom builds. Modular stands are pre-designed structures that can be easily assembled and disassembled, while custom builds are tailored to your specific requirements. Modular stands are a cost-effective option and can be reused for multiple events. Custom builds, on the other hand, offer more flexibility in terms of design and can help you stand out from the crowd. Not only are modular designs cost-effective, but it ties in with sustainability goals which your company may be working towards. Reusing equipment cuts down on the carbon footprint of your efforts. 

Sustainability is an important consideration when choosing an exhibition stand provider. Look for providers who use eco-friendly materials and offer sustainable design options. This can include using recyclable materials, reducing waste, and using energy-efficient lighting. By choosing a provider with sustainable options, you can help reduce your environmental impact and showcase your commitment to sustainability.

Technology Integration

Incorporating technology into your exhibition stand can help attract and engage visitors. Look for providers who offer technology integration options such as interactive displays, touchscreens, digital engagement and virtual reality experiences. This can help create an immersive experience for visitors and leave a lasting impression.


Analysing Cost and Value

When choosing an exhibition stand provider in Ireland, it’s important to analyse the cost and value of the services offered. This will help you determine if you are getting a good deal and if the provider is the right fit for your needs. Here are some key factors to consider:

Budgeting for Your Stand

Before you start looking for a provider, it’s important to determine your budget for the stand. This will help you narrow down your options and avoid overspending. Consider the size of the stand, the materials you want to use, and any additional services you may need, such as installation and dismantling.

Comparing Quotes

To get the best value for your money, it’s important to compare quotes from different providers. Make sure you are comparing apples to apples by asking for quotes that include the same services and materials. Look for any hidden costs or fees that may not be included in the initial quote.

By analysing the cost and value of exhibition stand providers in Ireland, you can make an informed decision and ensure that you get the best deal for your budget.

Planning for Logistics and Support

When choosing an exhibition stand provider in Ireland, it is important to consider the logistics and support that will be provided. This includes delivery, assembly, on-site support, dismantling, and storage. Here are some factors to keep in mind:

Delivery and Assembly

Before the event, the exhibition stand provider should provide clear instructions on how the stand will be delivered and assembled. This includes the delivery date and time, as well as any specific requirements for setup. It is important to ensure that the provider has experience with the venue and can navigate any logistical challenges.

On-Site Support

During the event, the exhibition stand provider should provide on-site support to ensure that everything runs smoothly. This includes troubleshooting any issues that arise, as well as providing additional materials or staff if needed. The provider should also be available to answer any questions or concerns that may arise.

Dismantling and Storage

After the event, the exhibition stand provider should dismantle the stand and ensure that it is properly stored. This includes packing up any materials and ensuring that they are transported safely. It is important to ensure that the provider has experience with dismantling and storage, as well as any specific requirements for the venue.

Tayto Park Exhibition Stand
When choosing an exhibition stand, it’s key to consider the logistics – from transport to storage.

Exhibition Stands at Vinehall Displays

Vinehall Displays encompasses a full-stack approach to exhibition stands, from design to creation, and logistics to assembly. Prior to the event, we provide clear instructions on the delivery and assembly of the stand, ensuring everything is in place at the right time and addressing any venue-specific logistical challenges. With Vinehall Displays, clients can expect a seamless, professional experience from start to finish, tailored specifically to their target audience and exhibition goals

An employee operates a computer, designing an exhibition stand
VInehall Displays brings over 30 years of experience in Exhibition Stand production, design, and logistics.